Procurement at Sibelco
Procurement is accountable for managing all third party spend at Sibelco and the relationship with our Suppliers. Our goals and strategies are fully aligned with our respective Business Lines and Functions. Guidelines and standards regarding quality and safety are embedded in our day-to-day activities and sourcing decisions.
We are constantly shaping our supplier database, seeking the optimal balance between the right size supplier base and the right mix of suppliers. With an ultimate objective to attract innovation, ensure our purchased goods and services are of the highest quality and reduce our costs.
What does this mean for you?
- ? ? Your relationship with Sibelco will be handled by Sibelco’s Procurement department
The relationship with our suppliers is to be managed by Sibelco Procurement in the different countries where we operate. All requests for prices and quotations and all sourcing decisions will be the responsibility of Sibelco’s Purchase teams or category management.
- ? ? A purchase order is mandatory before commencing any work or delivery
You will receive the purchase order mainly by email. Do not start any work or deliver any items without a purchase order number. Any delivery without a purchase order will be processed separately and may result on invoice return or delayed payment.
- ? ? After receiving our purchase order, send an acknowledgement of the order
Confirm delivery dates, quantities and prices. Make sure you inform us and align with us on all possible deviations before shipping goods, performing services or before presenting your invoice.
- ? ? Formal requirements regarding your invoices
Once goods are shipped and services are rendered, make sure that you send your invoice to the correct legal entity, which is mentioned on the purchase order. Your invoice needs to include legally mandatory information such as tax or VAT number, company registration number, delivery address. It must show a valid Sibelco purchase order number, including the description of the goods or services, quantities and the currency in which you are invoicing Sibelco.
- ? ? Specific requirements for Service Providers
Services Providers (consultancy, maintenance, …) are expected to have their services signed off and/or accepted immediately once provided (timesheets, service delivery note, …). Service Providers can only send invoices for services that have been effectively rendered and approved.
Purchasing – Terms & Conditions and Supplier Code of Conduct
The following Terms & Conditions and Supplier Code of Conduct documents are applicable to the purchase of goods or services by Sibelco Group entities based in the locations indicated below. You may need to install Adobe Reader to view these documents.